Archived Job

Delaware Tribe of Indians
Employment Opportunity
Department: Elder Nutrition
Employment Status: Regular
Class: Full-Time
Bartlesville, OK
Immediate Supervisor: Tribal Operations Manager

General Description
The director of the Elder Nutrition Department provides direction and oversight to the department, and its staff and volunteers in order to best serve the nutritional needs of the elders utilizing the service.

Required Qualifications

• High school diploma or GED as well as at least two years of supervisory experience
• Familiarity with Title VI part C operation and management
• Must have a food handler’s license & some kitchen operation experience
• Requires a high level of personal integrity and ethics
• Requires a high level of problem solving and organization skills
• Requires willingness and ability to learn new skills, including travel to conferences and training sessions.
• Requires ability to use Microsoft Office Suite programs including Microsoft Project
• Requires good interpersonal, communication and teamwork skills.
• Requires a high level of confidentiality
• Requires excellent verbal and written communication skills
• Must have own transportation and clean driving record- may be required to drive GSA vehicle or tribal vehicle to meeting or training.
• Must have a basic understanding of special needs diets of the elderly such as diabetic, high blood pressure and heart patient diets.
• Must be able to write monthly, quarterly, and annual reports to both the Tribal Council and funding agencies
• Must be able to write an annual plan for the department each year, complete with budget and budget justifications.
• Must be capable of obtaining/creating and providing elders with educational materials.
• Must have basic grant writing capabilities

Duties and Responsibilities

• Create regular reports to the Tribal Council and funding agencies
• Prepare weekly schedules for employees and volunteers
• Responsible for creating a department annual plan and budget each year
• Provides direction and oversight to all staff and volunteers
• Maintains and reports meal payments and donations as petty cash (reporting to CFO)
• Prepares a health menu each month for distribution and publication
• Orders food and supplies
• Attends monthly and weekly staff meetings
• Plans and /or approves special events for the elders such as weekly bingo, exercise, and elders council meetings
• Prepares for tribal special events that need to use the dining room or need catering services.
• Perform periodic cost analysis for department
• Maintain an accurate inventory for the department
• Other duties as assigned by Tribal Operations Manager

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

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Delaware Tribe of Indians
Employment Opportunity
Department: Family and Children Services
Employment Status: Regular, Exempt
Class: Full-Time
Bartlesville, OK
Immediate Supervisor: FCS Director

General Description
The Manager of Finance & Operations is a high-level leadership position that works closely with the FCS director and Tribal operations Manager to ensure the smooth operation of the department. This position will primarily assist the director in monitoring and assisting in the overall implementation of policies and procedures for support of professional staff. This position will also assist the director in maintaining compliance with federal grants and state grants.

Required Qualifications

• Minimum of Bachelor’s Degree in Finance, Accounting, Business Administration or related field. Master’s Degree preferred. Minimum three years of experience in finance/accounting work in public or private sector.
• Must have comprehension and understanding of community/social services program operation, fiscal management, planning, and direction.
• Must have a minimum of one year of experience managing or supervising subordinate staff and one year of experience working in child support enforcement or child welfare case management.
• Must have comprehension and understanding of the basic principles of Child Support Enforcement, Indian Child Welfare, Domestic Violence Intervention, and office management.
• Must show literacy, proficiency, and experience in the use of Microsoft Office suite of programs including Outlook. Must possess excellent oral and written communication skills. Must be able to maintain a working relationship with program staff, contract consultants, and court judges & clerks.
• Must be able to pass a background check (no felony convictions or misdemeanor convictions for offenses relating to children).
• Must be able to pass an employment drug screen test.
• Must possess a valid driver’s license and be insurable.

Duties and Responsibilities

• Assist the Director and Tribal Operations Manager in organizing the work of the finance, maintenance, security, Child Support, Domestic Violence, and Indian Child Welfare teams
• Assist Director, Human Resources, and Tribal Operations Manager in recruiting, training, and retaining high-performing individuals.
• Advise the director, Tribal Operations Manager, Tribal Council, and other members of the management team on operational budgeting, inventory purchasing, and financial decisions.
• Assist with annual and quarterly budgeting, financial planning, & forecasting processes.
• Maintain proficiency in all tribal codes, policies, and procedures plus all federal regulations related to department programs. Adhere to all policies and procedures in identifying client needs and assisting with case management services.
• Professionally represent the department and the Delaware Tribe and attend various community meetings and events to promote the goals of our services
• Other duties as assigned by the director and Tribal Operations Manager.
• This job description reflects the general functions required of the employee for this job, but the description should not be considered an all-inclusive listing of work requirements.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Housing
Employment Status: Regular
Class: Full-Time
Bartlesville, OK

General Description
The Housing Specialist is responsible for performing administrative activities for the Housing Director within the Delaware Tribe of Indians, to ensure objectives are met within the appointed time frame and funding costs. It requires to meet and deal effectively in contact with Native American people and organizations. You must have tact, courtesy, confidentiality, discretion, resourcefulness, and sound judgement in sensitive situations at all times.

Required Qualifications

• High school degree or GED required; two years of related job experience and/or training; combination of both preferred.
• Basic language, mathematical, and computer skills.
• Must have working knowledge of Windows, Excel, Microsoft Office, etc.
• Able to interpret/carry out all forms of instructions and multitask.
• Ability to handle highly sensitive and confidential information.
• Strong organizational, prioritization skills, attention to detail.
• Ability to reason logically in stressful situations.
• Strong communication skills, written and verbal.
• Excellent interpersonal skills, positive and flexible.
• Ability to work in a team environment and maintain a pleasant disposition.
• Public speaking is highly desirable.
• Experience working with diverse groups of individuals, such as those from low to very low income levels.

Duties and Responsibilities

• Work in an office environment or in the field as required.
• Answer incoming calls, emails, and assist with payables.
• Maintain all applications, brochures, welcome packets, and other information as required.
• Daily check, scheduling and update of the tenant/Inspector calendar.
• Present information and respond to questions from clients, customers and the general public.
• Review and process incoming housing applications.
• Prepare leasing agreements and acquire signatures as needed.
• Setup, maintain, and secure all active/inactive tenant files and other office files.
• Update and maintain waiting, vacancy, annual review, and inspection lists.
• Write routine reports, file correspondence, draft procedure manuals, and assist with environmental reports.
• Assist with low rent and remaining homeownership programs.
• Read and understand governmental regulations, ordinances, and resolutions. All HUD guidelines, Federal Statutes, maintenance instructions and procedure manuals. Update as needed.
• Develop a working knowledge of HUD NAHASDA, the Delaware Tribe Housing Program, Housing Data System (HDS), and the local housing market.
• Strict confidentiality in regards to all Housing and Tribal matters is a must.
• Must be willing and have the capability to travel for various conferences or workshops.
• Other Duties as assigned

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.
Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Family & Children Services
Employment Status: Regular
Class: Full-Time
Bartlesville, OK / Caney, KS
Immediate Supervisor: Family & Children Services Director

General Description
The Transitional Housing and Outreach Coordinator’s main role is to manage the division’s transitional housing program and coordinate community outreach and marketing campaigns. The coordinator will assist clients in securing appropriate housing, meet with landlords and develop partnerships, oversee marketing and advertising initiatives, and organize agency representation at community events and meetings.

Required Qualifications

• A Bachelor’s Degree in Social Sciences with a minimum of three years of experience; OR 5+ years of experience working in the fields of domestic violence advocacy, crisis intervention, low-income housing, marketing, and/or community outreach.
• Must be skilled in working with sensitive issues and possess a commitment to respecting the confidential nature of the work.
• Must have a proven ability to work effectively with diverse clients and resource services.
• Must have a demonstrated problem-solving approach to concerns and challenges.
• Must be proficient in data collection and reporting, and possess strong written and oral communication skills.
• Knowledge of family violence dynamics, trauma informed advocacy services, environmental stressors, safety planning, risk assessments, local community resources, and federal and state laws pertaining to domestic abuse, Family law and the Victim Rights Bill is critical.
• Knowledge about housing laws, such as the Fair Housing Act and housing assistance programs such as such as HUD and Section 8 would be helpful, though not required.
• The ideal candidate would be extremely organized, detail-oriented and passionate about helping survivors of domestic violence.

Duties and Responsibilities

• Collaborate with victim advocates to assist their clients in finding safe housing and coordinate follow-up services for program participants.
• Communicate with landlords and property managers to create lasting partnerships, ensure rent payments are made on time, and necessary documents are exchanged.
• Track program participation and report data per grant requirements.
• Research best practices, revise policies & procedures, and explore opportunities to expand the transitional housing program to meet community needs.
• Create and implement annual marketing strategy to increase community awareness.
• Work with advertising partners to develop informative materials and branded products.
• Coordinate division representation at community events and meetings.
• Other duties as assigned by the Director of Family & Children Services.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below. Position closes June 29, 2022.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Food Pantry
Employment Status: Regular
Class: Part-Time 4:00-8:00 P.M. Tuesday – Friday; 10:00 A.M. – 2:00 P.M. Saturday
Bartlesville, OK
Immediate Supervisor: Food Pantry Director

General Description
Responsible for assisting in all aspects of procurements and distributions of food, including, but not limited to, pick-up, receipt, storage, organization, and distribution of food to Tribal and community members in need of assistance.

Required Qualifications

• High school degree or GED
• Proven work experience in, Operations or Warehouse experience preferred
• Knowledge of warehouse safety, storage practices, and inventory preferred
• Strong Communication and leadership skills – position requires ability to interact and communicate with staff, volunteers, and community (Tribal members, pantry clients and donors.)
• Ability to address, investigate and resolve complaints and concerns
• Ability to effectively present information to employees, management, customers and the general public
• Ability to define problems, collect information, establish facts and draw valid conclusions
• Requires a high level of personal integrity and ethics
• Willingness and ability to learn new skills

Duties and Responsibilities

• Assist in maintaining adequate food supply to provide the best quality food for Delaware tribal members and community each month within budget
• Pick-up and receive food
• Stock warehouse and ensure all food is sorted and stored in a safe and sanitary manner
• Inventory food as necessary
• Work with area grocery stores to increase food pick-ups from stores using Tribal transportation
• Utilize FIFO inventory practices to ensure food quality and minimize waste
• Organize and oversee food distribution process
• Assist other staff and volunteers
• Help manage client parking and distribution process
• Maintain a clean, well-ordered warehouse and property
• Operate electric forklift and box truck as necessary (will train if needed)
• Must be certified in food handling safety standards (will train if needed)
• Other duties assigned by Tribal Operations Manager.
• This position requires walking, standing, sitting, and lifting boxes up to 50 pounds

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Food Pantry
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Tribal Operations Manager

General Description
Responsible for all aspects of procurements and distributions of food, including, but not limited to, pick-up, receipt, storage, organization, and distribution of food to Tribal and community members in need of assistance. Management of part-time staff and volunteers.

Required Qualifications

• High school degree or GED
• Prior Food pantry experience preferred
• Proven work experience in a Supervisory role, Operations or Warehouse experience preferred
• Modern office equipment experience
• Ability to utilize internal technical software for food program
• Management of staff size 3-4 people
• Knowledge of warehouse safety, storage practices, and inventory management preferred
• Strong Communication and leadership skills – position requires ability to interact and communicate with staff, volunteers, and community (Tribal members, pantry clients and donors.)
• Ability to address, investigate and resolve complaints and concerns
• Ability to effectively present information to employees, management, customers and the general public
• Ability to define problems, collect information, establish facts and draw valid conclusions
• Requires a high level of personal integrity and ethics
• Willingness and ability to learn new skills

Duties and Responsibilities

• Maintain adequate food supply to provide the best quality food for Delaware tribal members and community each month within budget
• Order, pick-up, and receive food and validate invoices
• Stock warehouse and ensure all food is sorted and stored in a safe and sanitary manner
• Inventory food as necessary and provide required reports
• Work with area grocery stores to increase food pick-ups from stores using Tribal transportation
• Utilize FIFO inventory practices to ensure food quality and minimize waste
• Organize and oversee food distribution process
• Train, supervise, and evaluate staff and volunteers
• Schedule staff to ensure consistent and adequate support for operations
• Manage client parking and distribution process
• Implement food pantry safety policies and procedures as enforced by local, county, state, and federal guidelines
• Maintain a clean, well-ordered warehouse and property
• Operate electric forklift and box truck as necessary (will train if needed)
• Must be certified in food handling safety standards (will train if needed)
• Other duties assigned by Tribal Operations Manager.
• This position requires walking, standing, sitting, and lifting boxes up to 40 pounds

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department:
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Tribal Operations Manager

General Description
Responsible for branding and enhancing the public image of the Delaware Tribe of Indians through creative marketing strategies to include Korbyt/Lenape Talk, social media, tribal and community events, and website. Responsible for gift shop marketing, inventory, and sales

Required Qualifications

• High school degree or GED
• Bachelors in Marketing preferred
• Proven work experience in a Marketing position; experience preferred
• Strong Communication and leadership skills – position requires ability to interact and communicate with staff, volunteers, and community (Tribal members, pantry clients and donors.)
• Ability to address, investigate and resolve complaints and concerns
• Must have strong organizational skills
• Experience with modern office equipment
• Experience with technology and software programs including, but not limited to, Adobe Illustrator, InDesign, Photoshop, Microsoft Suite
• Requires familiarity with the concepts of project management
• Requires familiarity with the concepts of budget development and compliance with Tribal budgets
• Event planning and management experience
• Requires familiarity with planning concepts and processes and the ability to write and implement marketing plans
• Ability to effectively present information to employees, management, customers and the general public
• Ability to define problems, collect information, establish facts and draw valid conclusions
• Requires a high level of personal integrity and ethics
• Willingness and ability to learn new skills
• Ability to coordinate and design and update brochures, forms, letterhead, and collateral materials

Duties and Responsibilities

• Post and update all Tribal social media accounts
• Coordinate and assist staff and Tribal member with Korbyt/Lenape Talk app
• Manage all Delaware tribe branded event materials
• Schedule, create, organize, and attend Tribal and Community events to promote Tribal relations
• Make/create all flyers and graphic designs needed for events, social media, etc.
• Solicit artwork from Tribal members to create items to sell in gift shop
• Coordinate staff and volunteers at events
• Research, price, and evaluate all promotional items for events for all departments
• Other duties assigned by Tribal Operations Manager.
• This position requires walking, standing, sitting, and lifting boxes up to 40 pounds

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.
Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Accounting
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Accounting and Finance Controller

General Description
The Farm Staff Accountant is responsible for ensuring accurate accounting records are kept for receipt and/or cash disbursements and will maintain a variety of financial transactions and records; compiling information and preparing reports for the Tribe’s Ranch operations and Meat Processing Plant. Candidate should be able to prepare, analyze and disseminate company financial statements (P&L, Balance Sheets, etc.) Candidate shall feel confident in maintaining books of Tribe’s Ranch. The candidate shall serve as the point of contact for farm managers and all Ranch related financial inquiries.

Required Qualifications

• Bachelor’s Degree in Accounting or a degree in a related field, such as Finance or Business Administration, with 10 years of experience in farm accounting preferred
• Certified Public Accountant preferred, but not required
• Must be a self-starter, able to prioritize and manage multiple tasks simultaneously
• Must demonstrate strong oral and written communication skills

Duties and Responsibilities

• Prepare monthly financial reports for the Controller to be presented to Tribal Council.
• Reconcile bank statements for managed Ranch operations.
• Prepare journal entries ensuring that journal entries have proper back up to substantiate the entry.
• Manage Accounts Payable for Ranch related payables. Pay invoices and prepare checks to be signed by Chief, Assistant Chief and Treasurer.
• Communicate with Ranch Manager and on site Ranch bookkeeper to answer any accounting related questions
• Travel to the Ranch in Sedan, KS may be required from time to time
• Assist with annual audit and physical inventory count.
• Analyze cost accounting data
• Set-up, update standard costs of manufactured goods
• Ability to confirm and reconcile general ledger account balances, maintain general ledger.
• Maintain permanent files on tribal activities as pertains to the Ranch.
• Work with department to prepare detailed expense budgets, analyze budget to actual variances and review with Controller.
• Calculate depreciation on fixed assets
• Other duties as assigned by the Accounting and Finance Controller

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Housing
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Housing Specialist

General Description
Responsible for assisting the Housing Specialist with the daily administration of the US Treasury Emergency Rental Assistance program and other Covid related grant application processes. Answer inquiries and provide information for Delaware Tribal members, and other interested members of federal recognized tribes, inquiring about the emergency assistance services provided. Provide information regarding the application process. It is extremely important that the Clerk be courteous, pleasant and cooperative with our visitors in the office or when speaking to the public via phone.

Required Qualifications

• Experience working in a secretarial position
• High school Diploma or GED

Duties and Responsibilities

• Operate telephone to answer, screen and provide information about the application process and schedule appointments when necessary.
• Receive applications, verify information, record and scan documents, receipts, maintain a call log.
• File and maintain records.
• Transmit information or documents using computer, mail, scanner, or facsimile machine
• Knowledge of processes for providing customer and personal services.
• Knowledge of basic computer skills, excel spreadsheets would be helpful, managing files and records, and other basic office skills.
• Must be able to handle confidential and sensitive material and information with discretion.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Family & Children Services
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Supportive Housing & Outreach Coordinator

General Description
The primary role of the supportive housing program assistant is to provide administrative support to the program coordinator and program staff. The program assistant will also act as the primary liaison between the department and participating landlords/property managers.

Required Qualifications

• Minimum 1 year of secretarial/administrative experience; Associate’s Degree in related field preferred.
• Excellent organizational skills, time management, and detail oriented thinking.
• Skilled in working with sensitive issues and committed to respecting the confidential nature of the work.
• Ability to work effectively with clients of diverse sexual orientations, races, ethnicities, cultures, religions, and socioeconomic backgrounds.
• Demonstrated problem-solving approach.
• Proficient in data collection and reporting.
• Superb written and oral communication skills.
• Ability to represent the tribe and the program in a professional and helpful manner.
• Familiarity with Microsoft Office and business equipment.

Duties and Responsibilities

• Ensure monthly rent payment checks by completing check request forms, coordinating with division finance manager & tribal accounting office, tracking electronic data, and mailing physical checks.
• Assist coordinator & staff in the collection & entering of client forms, service data, and payment records into the da-tabase and in physical files.
• Assist coordinator & staff in the completion of grant-mandated performance reports.
• Contact landlords/property managers to deliver & facilitate return of needed documents.
• Answer phone calls & emails, interface with clients & the public, and direct inquiries to appropriate program staff if needed.
• Manage coordinator & program staff calendars, attend meetings, take minutes, and email reminders.
• Assist with planning, logistics, and set-up of community engagement & outreach events.
• Other duties as assigned by the Director or Supportive Housing Coordinator.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION