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Trust Board Intake Coordinator
Delaware Tribe of Indians Trust Board
Employment Opportunity
Program: Trust Board (Community Services and Education)
Employment Status: Short-Term Contract (12 hrs/wk)
Location: Bartlesville, OK
Immediate Supervisor: Trust Board Officers
General Description
The Intake Coordinator will process applications received for Community Services and Education programs. Duties may vary and and is performed through both general and specific delegation from Trust Board.
Qualifications
- High School Diploma or Equivalent
- Requires a high level of personal integrity and ethics
- Requires a high level of organizational skills
- Requires ability to use Microsoft Office 365
- Requires good interpersonal communication and teamwork skills
- Must have own transportation
Duties and Responsibilities
- Log and create unique IDs for each Community Services and Education application
- Create and log payables for Community Services and Education
- Track all budgets for Community Services and Education
- Processes applications in a timely manner and engage with applicants if more information is needed for the application to be completed
- Prepares packets for Community Services and Education meetings
- Prepares Trust Board meeting packets when needed
- Receives all phone calls directed for Community Services and Education
- Additional duties may be assigned
INDIAN PREFERENCE POLICY:
In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.
TO APPLY
Fill out application with resume attached and send to mholley@delawaretribe.org and bshea@delawaretribe.org
July 2024 Delaware Indian News Is Now Available
The July 2024 issue of the Delaware Indian News is now available online. To view the newspaper, click the link below:
» View July 2024 Delaware Indian News
For other issues of the Delaware Indian News, select Delaware Indian News in the top menu bar.
Delaware Tribe of Indians To Be Closed for Independence Day July 4 & 5
The Delaware Tribe of Indians will be closed for Independence Day on July 4 & 5, 2024. This includes the Food Pantry. Business will resume on Monday, July 8. Happy 4th of July!
Childcare Accountant
Delaware Tribe of Indians
Employment Opportunity
Department: Accounting
Employment Status: Regular
Class: Full-Time
Location: Bartlesville, OK
Immediate Supervisor: Childcare Director
General Description
The Childcare Accountant serves as the primary Fiscal officer for the Early Head Start and the Childcare Programs. This person will primarily be responsible for working with the Accounting, Childcare Director, and the AFO to ensure grant compliance with funding agencies. This person is also responsible for processing incoming and outgoing payments, purchases, assisting Directors with budget completions and modifications when needed as well as any other Fiscal reporting or documentation that is needed to successfully operate withing grant compliance. This position will work for the Childcare department on various other tasks as needed to provide a full-time schedule.
Qualifications
- CPA Required
- Or Bachelor’s degree in accounting, business, fiscal management or related field (HSPS 1302.91) preferred
- Or a combination of proven work history and knowledge of financial processes and procedures and practices.
- Experience in Abila/MIP & Quickbooks preferred.
- Familiarity of fund accounting preferred
- Familiarity with OMB super circular, A-87, A-102, A-122, and A-133 preferred
- Requires a high level of personal ethical integrity
- Requires a high level of problem solving skills
- Requires familiarity with grant writing, administration, and compliance with grant regulations
- Requires an individual with a high level of attention to detail
- Requires familiarity with the concepts of budget development and compliance with Tribal budgets
- Requires willingness and ability to learn new skills, including travel to conferences and training sessions.
- Requires proficiency in Microsoft 365 Suite programs
- Requires good interpersonal communication and teamwork skills.
- Must have own transportation and clean driving record – may be required to drive GSA vehicle or tribal vehicle to meeting or training
Duties and Responsibilities
- Help Prepare Childcare annual budgets.
- Complete and process payables
- Maintain Fiscal compliance.
- Create monthly Fiscal reports
- Assist Childcare Director in updating grants applications and budgets.
- Attend Head Start Fiscal Training to be familiar with the HSES Systems
- Record cash receipts/federal program draws into the accounting software
- Record interest income earned on cash accounts and certificates of deposits
- Prepare journal entries for bank charges or other fees as appropriate.
- Process Childcare Subsidy payments
- Review contract propels and procurement of all contractual obligations.
- Assist in preparation of monthly financials for issuance to the tribal council and trust board
- Perform monthly bank reconciliations and adjusting entries
- Assist in preparation for the annual audit
- Perform reconciliations of general ledger balance sheet accounts relating to receivables
- Assist in creation of budgeting of programs
- Communicate with regulatory institutions to ensure compliance with reporting requirements
- Other duties as assigned by the Accounting/Finance Controller
INDIAN PREFERENCE POLICY:
In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.
NOTE: This Accounting position is currently being hired through 2026 (the end of ARPA) and the sustainability will be re-evaluated at that time
TO APPLY
Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.
Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006
Staff Accountant I
Delaware Tribe of Indians
Employment Opportunity
Department: Accounting
Employment Status: Regular
Class: Full-Time
Location: Bartlesville, OK
Immediate Supervisor: Accounting Manager
General Description
The Staff Accountant I serves as support staff for the Accounting Manager, Controller, CFO
Qualifications
- Associates Degree in Accounting required Bachelor’s Degree in Accounting preferred
- CPA preferred
- Two years experience in accounting with governmental preferred
- Proficiency in 10-key preferred but not required
- Experience in Abila/MIP & QuickBooks
- Familiarity of fund accounting
- Familiarity with OMB super circular, A-87, A-102, A-122, and A-133
- Requires a high level of personal ethical integrity
- Requires a high level of problem solving skills
- Requires familiarity with grant writing, administration, and compliance with grant regulations
- Requires an individual with a high level of attention to detail
- Requires familiarity with the concepts of budget development and compliance with Tribal budgets
- Requires willingness and ability to learn new skills, including travel to conferences and training sessions.
- Requires proficiency in Microsoft 365 Suite programs
- Requires good interpersonal communication and teamwork skills.
- Must have own transportation and clean driving record- may be required to drive GSA vehicle or tribal vehicle to meeting or training.
- Additional hours will be required as needed during audit and in circumstances when deadlines need to be met.
Duties and Responsibilities
- Record cash receipts/federal program draws into the accounting software
- Process payables and checks for Chief/Treasurer to sign
- Enter interfund transfers and reclassification journals to the general ledger
- Record interest income earned on cash accounts and certificates of deposits
- Record fixed assets to the general ledger and fixed asset module
- Prepare journal entries for bank charges or other fees as appropriate
- Prepare monthly financials for issuance to the Tribal Council and Trust Board
- Perform monthly bank reconciliations and adjusting entries
- Assist in preparation for the annual audit
- Review A/P Entries and ensure check run total equals amount or purchase invoice batches
- Perform reconciliations of general ledger balance sheet accounts relating to receivables
- Reconcile Doorways activities into the general ledger monthly
- Assist in creation of budgeting of programs
- Communicate with regulatory institutions to ensure compliance with reporting requirements
- Other duties as assigned by the Accounting/Finance Controller
INDIAN PREFERENCE POLICY:
In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.
NOTE: This Accounting position is currently being hired through 2026 (the end of ARPA) and the sustainability will be re-evaluated at that time
TO APPLY
Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.
Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006
Food Pantry Offers Free Lunches for Children Under 18 This Summer
The Delaware Tribe of Indians Food Pantry is happy to announce its collaboration with the Food Bank of Easter Oklahoma to provide FREE meals for children under 18 years old. Each child will receive 1 box per week. Boxes may be picked up on Thursdays and Fridays from 11 A.M. – 1 P.M. Boxes will be offered while supplies last.
Check Out the Lenape Wellness & Fitness Center!
The Lenape Wellness & Fitness Center located at the Delaware Tribe of Indians Headquarters in Bartlesville Oklahoma is open daily Monday-Friday from 8:00 A.M. to 5:00 P.M. Admission is free for Delaware or Cherokee members. Members of other tribes may purchase memberships for $10/month, while non-tribal members may purchase memberships for $20/month. There is also an option to use the Center without a monthly membership for a daily fee of $2/day. There is no running or playing in the gym, and no children under 12 are allowed on gym equipment.
For more information, contact Wellness Director Cody Blackmon by email at cblackmon@delawaretribe.org or by phone at (918) 337-6586.
“Back to School Bash” 5K Race and Fun Run To Be Held Saturday, August 10
The Delaware Tribe of Indians will hold a “Back to School Bash” 5K Race and Fun Run on Saturday August 10, 2024. The events will be start at the Delaware Tribe of Indians Complex at 5100 Tuxedo Blvd. in Bartlesville, Oklahoma 74006. The 5K will kick off at 7:30 A.M., with the Fun Run/Walk following at 7:45 A.M., There will be a registration fee of $30 for the 5K or $20 for the Fun Run/Walk (both fees include a t-shirt!). You may register online at https://www.runsignup.com. For more information call (918) 337-6586 or email Cody Blackmon at cblackmon@delawaretribe.org.
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