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Delaware Tribe of Indians
Employment Opportunity
Department: Administration
Employment Status: Regular, Non-Exempt
Class: Full-Time
Bartlesville, OK
Immediate Supervisor: Executive Director of Tribal Operations

General Description
This is a dual position responsible for providing a range of HR support for a large staff in conjunction with the Delaware Tribe’s Third-Party Payroll and Human Resource support provider, as well as providing administrative support for the Executive Director of Tribal Operations. Excellent communication skills are imperative to this role. This position has oversight in maintaining compliance related to Tribal, Federal, and State laws, policies, procedures, and regulations.

Essential Duties & Responsibilities

• Performs routine tasks in coordination with the third-party provider required to administer and execute Human Resource Programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety.
• Maintains proficiency in all tribal codes, policies, and procedures plus all federal regulations as required.
• Works closely with Executive Director of Tribal Operations on employee projects.
• Maintains personnel files.
• Advertises job postings and recruits qualified applicants to fill vacant positions.
• Conducts New Employee Orientation.
• Assists Department Directors with maintaining and updating Position Descriptions.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Responds to inquiries regarding policies and procedures.
• Responds and advises departmental directors and managers on personnel issues, coordinating closely with the third-party provider for support.
• Coordinates with third-party provider to prepare employee separation notices and related documents.
• Conducts exit interviews.
• Process and prepare memos, correspondence, packets, and/or other documents.
• Performs administrative support tasks such as proofreading, transcribing handwritten information, filing and maintaining records, completing assorted reports and letters, and operating office equipment and computers.
• Plans and schedules events and/or meetings.
• Receives complaints and processes them accordingly.
• Other duties as assigned related to aspects of Human Resource and Administrative Assistant functions.

Education and Experience Requirements

• High school diploma, GED, or related education
• Some college in Human Resources, Business Admin, or related field preferred.
• 1-2 years’ human resource, administrative assistant, or customer service experience preferred.
• Familiar with Microsoft Office Suite/Microsoft 365 or similar programs.
• Experience with HRMS/HRIS Systems preferred.
• Human Resource (HR) Certification (HRCI, SHRM) preferred, or willingness to obtain HR Certification and complete regular training/education
• A combination of education and experience may be considered in lieu of the requirements indicated above.

Qualifications & Skills

• Demonstrated knowledge of the human resource field, including but not limited to: payroll taxes, benefit programs, and workers’ comp
• Understanding of state, federal, and Tribal employment regulations
• Awareness of OSHA regulations and compliance
• Ability to address, investigate and resolve complaints and concerns.
• High level of personal integrity, ethics, and confidentiality.
• Ability to handle confidential information in a discreet, professional manner.
• Excellent oral, written, and interpersonal communications skills, with the ability to effectively present information to a wide range of individuals, such as employees, directors, and the public.
• Ability to define problems, collect information, establish facts, and draw valid conclusions.
• Organizational, analytical, and problem-solving skills
• Willingness and ability to learn new skills, including travel to conferences and training sessions
• Ability to prioritize and work in a fast-paced environment, meeting deadlines as required
• Attention to detail and accuracy
• Must be able to work in a constant state of alertness and in a safe manner.
• Must have a clean driving record; may be required to drive GSA vehicle.

Work Environment
This position works mainly in an indoor, climate-controlled office setting. Must be able to work flexible hours when necessary or as directed. Must be able to travel between tribal facilities and outside the service area for meetings, trainings, and conferences. The noise level in the work environment is usually moderately quiet.

Physical Demands & Mental Competencies
While performing the duties of this job, the employee is regularly required to talk or hear, and sit at a desk working on a computer or completing paperwork. The employee may be required to occasionally walk, stand, climb, push, reach, grasp, kneel, stoop, and/or perform repetitive motions. The employee is regularly required to use hand to finger, handle, feel, reach with hands and arms, and smell. The employee must be able to occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision.

This employee must be able to concentrate for long periods of time; identify and apply appropriate, reliable, and verifiable measurements to analyze data for a given purpose and intended use; identify, access and apply relevant professional frameworks, standards, and guidance, as well as other information for analysis and to make informed decisions; and identify and utilize relevant technology and tools to analyze data, efficiently and effectively perform assigned tasks as well as support other competencies.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring. Delaware preference will be applied

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Lenape Reserve
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Tribal Operations Manager

General Description
The Lenape Reserve Manager for the Delaware Tribe of Indians serves as the face of The Lenape Reserve and is responsible for the overall management and operation of the gift shop. The Manager must be friendly, personable, and willing to learn about Lenape Culture to answer customer questions.

Qualifications

• High School Diploma or GED and 3 years of successful related experience in retail sales.
• Requires a high level of personal integrity and ethics.
• Requires a high level of problem solving, accuracy, and organization skills
• Proficiency in sales and inventory software.
• Requires willingness and ability to learn new skills.
• Requires good interpersonal, communication and teamwork skills.
• Requires a high level of confidentiality.
• Excellent customer service.
• Must be familiar with POS systems and how they operate.
• Familiarity with social media and willingness to advertise and increase visibility within the community.
• Must be familiar with ecommerce and operating a website.
• Familiar with Microsoft 365.
• Requires excellent verbal and written communication skills.

Duties and Responsibilities

• Responsible for the day-to-day operations of the store, whether brick and mortar or ecommerce. This includes preparing short- and long-term annuals goals and objectives for store.
• Developing and implementing policies and procedures including, but not limited to, store policies, buying policies, credit policies, customer service policies (returns, exchanges, layaways, etc.), housekeeping policies,
  security policies, cash handling policies, inventory, shoplifting, etc.
• Planning merchandise displays and shop appearance.
• Buying and reordering merchandise, while coordinating the quality and types of merchandise that best meets the needs of the customers.
• Maintaining accurate pricing, taking markdowns when necessary, taking extra markups when possible.
• Maintaining adequate inventory levels necessary to increase sales, as well as, leading and directing year-end physical inventory.
• Scheduling, organizing, and presenting special events and promotions throughout the year to maximize sales and therefore revenue.
• Preparation of monthly reports that will accurately reflect the activity of the store for the month including the beginning and ending balances in the budget, as well as reporting profit and loss for the month.
• Must be cross trained in duties of all other employees within the store.
• Other duties as assigned by the Executive Director of Tribal Operations.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Child Development
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Childcare Director

General Description
Lenape Early Learning Center is seeking an individual with kitchen, restaurant or culinary experience to serve as our Kitchen Manager. This individual will be responsible for following and implementing all USDA food program paperwork and child meal pattern plans. This individual will create monthly menus in accordance with program nutrition requirements. The ideal candidate must be a go getter who likes a fast-paced work environment. This person will work collaboratively with LELC Director and the other members of the Administrative Support Staff. This person will be responsible for creating and providing nutritional content and educational experiences to classrooms on an ongoing basis. This person will need to work to fulfill all grant objectives, and compliance. This person will directly oversee the operations of the LELC Kitchen and the kitchen staff. This individual should have a minimum of one-year experience as an institutional cook and receive the minimum training requirements established by the Department of Human Services (DHS) This is a Salary position and sometimes may require travel, or
occasional overtime on evenings and or weekends.

Qualifications

• Minimum requirement of a High-School Diploma/GED
• Oklahoma Food Handlers Permit or be willing to receive.
• Must have completed COVID-19 vaccination or willing to complete vaccination series within 45 days of hire.
• Meet and maintain all state and licensing requirements, accreditation criteria, and LELC policies.
• Have no felony convictions or misdemeanor convictions for offenses relating to children or violence, and satisfactorily complete the required background check and drug testing.
• Requires a high level of personal integrity and ethics.
• Requires a high level of problem solving, organization skills, and must be a self-starter.
• Requires good interpersonal, communication, and teamwork skills.
• Requires a high level of confidentiality and flexibility.
• Ability to pass a criminal background check and drug screening.

Duties and Responsibilities

• Understands and uses child nutritional needs and age-specific portion sizes to prepare meals in accordance with OKDHS, USDA, Head Start, and CACFP guidelines.
• Understands and strictly adheres to health, safety, food handling, and sanitation requirements before, during and after meal preparation.
• Follows menu guidelines and adjusts when necessary due to the availability of menu items or an individual child’s needs.
• Maintain list and be aware of center food allergies and concerns. Prepare alternate menu items as needed for the affected children.
• Prepare assigned menu and participate in family-style meals with children, volunteers, and staff.
• Work in conjunction with the LELC Director and Support Staff to monitor family style dining in classrooms and document as appropriate.
• Maintain food service record-keeping and reporting as required by CACFP guidelines.
• Manage ongoing inventory of food and supplies.
• Check food deliveries for accuracy and for good quality.
• Store food and supplies properly. Date all canned, boxed and bagged foods. Use the FIFO method of inventory.
• Monitor and maintain proper food temperatures.
• Monitor and maintain proper daily temperature logs of all refrigerators and freezers.
• Plan and participate in nutritious cooking activities with children.
• Maintain personal professional development plan and Professional Development Ladder (PDL) to ensure continuous quality improvement as well as meeting OKDHS and EHS standards.
• Maintain client, employee, and agency confidentiality.
• Represent the Tribe and LELC in a positive way to promote unity and be a positive role model for families, co-workers, and children.
• Be willing to gain more knowledge, experience, and training in the field of Early Childhood Development by attending virtual and in person training.
• Other duties as assigned by the LELC Director.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Child Development
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Kitchen Manager

General Description
Lenape Early Learning Center is seeking an individual with kitchen, restaurant or culinary experience to serve as our cook. This individual will be responsible for the preparation of daily menus as planned by the Kitchen Manager. This person will prepare, serve and clean up kitchen after meals. This person will work closely with Kitchen Manger to ensure Kitchen goals and objectives are carried out. The ideal candidate must be a go getter who likes a fast paced work environment. This individual should have a minimum of one-year experience as an institutional cook and receive the minimum training requirements established by the Department of Human Services (DHS)

Qualifications

• Minimum requirement of a High-School Diploma/GED
• Oklahoma Food Handlers Permit or be willing to receive
• Must have completed COVID-19 vaccination or willing to complete vaccination series within 45 days of hire.
• Meet and maintain all state and licensing requirements, accreditation criteria, and LELC policies
• Have no felony convictions or misdemeanor convictions for offenses relating to children or violence, and satisfactorily complete the required background check and drug testing
• Requires a high level of personal integrity and ethics
• Requires a high level of problem solving, organization skills, and must be a self-starter
• Requires good interpersonal, communication, and teamwork skills
• Requires a high level of confidentiality and flexibility.
• Ability to pass a criminal background check and drug screening

Duties and Responsibilities

• Understands and uses child nutritional needs and age-specific portion sizes to prepare meals in accordance with OKDHS, USDA, Head Start, and CACFP guidelines
• Understands and strictly adheres to health, safety, food handling, and sanitation requirements before, during and after meal preparation.
• Follows menu guidelines and adjusts when necessary due to the availability of menu items or an individual child’s needs.
• Maintain list and be aware of center food allergies and concerns. Prepare alternate menu items as needed for the affected children.
• Assist Nutrition Coordinator to maintain food service record-keeping and reporting as required by CACFP guidelines.
• Manage ongoing inventory of food and supplies.
• Check food deliveries for accuracy and for good quality
• Store food and supplies properly. Date all canned, boxed and bagged foods. Use the FIFO method of inventory.
• Monitor and maintain proper food temperatures
• Monitor and maintain proper daily temperature logs of all refrigerator and freezers. Maintain client, employee, and agency confidentiality.
• Represent the Tribe and LELC in a positive way to promote unity and be a positive role model for families, co-workers, and children.
• Be willing to gain more knowledge, experience, and training in the field of Early Childhood Development by attending virtual and in person trainings
• Other duties as assigned by the LELC Director.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION