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Delaware Tribe of Indians
Employment Opportunity
Department: Housing
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Housing Specialist

General Description
Responsible for assisting the Housing Specialist with the daily administration of the US Treasury Emergency Rental Assistance program and other Covid related grant application processes. Answer inquiries and provide information for Delaware Tribal members, and other interested members of federal recognized tribes, inquiring about the emergency assistance services provided. Provide information regarding the application process. It is extremely important that the Clerk be courteous, pleasant and cooperative with our visitors in the office or when speaking to the public via phone.

Required Qualifications

• Experience working in a secretarial position
• High school Diploma or GED

Duties and Responsibilities

• Operate telephone to answer, screen and provide information about the application process and schedule appointments when necessary.
• Receive applications, verify information, record and scan documents, receipts, maintain a call log.
• File and maintain records.
• Transmit information or documents using computer, mail, scanner, or facsimile machine
• Knowledge of processes for providing customer and personal services.
• Knowledge of basic computer skills, excel spreadsheets would be helpful, managing files and records, and other basic office skills.
• Must be able to handle confidential and sensitive material and information with discretion.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Family & Children Services
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Supportive Housing & Outreach Coordinator

General Description
The primary role of the supportive housing program assistant is to provide administrative support to the program coordinator and program staff. The program assistant will also act as the primary liaison between the department and participating landlords/property managers.

Required Qualifications

• Minimum 1 year of secretarial/administrative experience; Associate’s Degree in related field preferred.
• Excellent organizational skills, time management, and detail oriented thinking.
• Skilled in working with sensitive issues and committed to respecting the confidential nature of the work.
• Ability to work effectively with clients of diverse sexual orientations, races, ethnicities, cultures, religions, and socioeconomic backgrounds.
• Demonstrated problem-solving approach.
• Proficient in data collection and reporting.
• Superb written and oral communication skills.
• Ability to represent the tribe and the program in a professional and helpful manner.
• Familiarity with Microsoft Office and business equipment.

Duties and Responsibilities

• Ensure monthly rent payment checks by completing check request forms, coordinating with division finance manager & tribal accounting office, tracking electronic data, and mailing physical checks.
• Assist coordinator & staff in the collection & entering of client forms, service data, and payment records into the da-tabase and in physical files.
• Assist coordinator & staff in the completion of grant-mandated performance reports.
• Contact landlords/property managers to deliver & facilitate return of needed documents.
• Answer phone calls & emails, interface with clients & the public, and direct inquiries to appropriate program staff if needed.
• Manage coordinator & program staff calendars, attend meetings, take minutes, and email reminders.
• Assist with planning, logistics, and set-up of community engagement & outreach events.
• Other duties as assigned by the Director or Supportive Housing Coordinator.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Family & Children Services
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Finance & Operations Manager

General Description
The primary role of the program support specialist assistant is to provide administrative support to the division director and program staff. The program assistant will also oversee purchasing and outside contractors.

Required Qualifications

• Minimum 1 year of secretarial/administrative experience; Associate’s Degree in related field preferred.
• Excellent organizational skills, time management, and detail oriented thinking.
• Skilled in working with sensitive issues and committed to respecting the confidential nature of the work.
• Ability to work effectively with clients of diverse sexual orientations, races, ethnicities, cultures, religions, and socioeconomic backgrounds.
• Demonstrated problem-solving approach.
• Proficient in data collection and reporting.
• Superb written and oral communication skills.
• Familiarity with Microsoft Office and business equipment.

Duties and Responsibilities

• Ensure staff have materials and supplies necessary to assist clients.
• Oversee purchasing for the division.
• Schedule and coordinate activities with outside contractors.
• Ensure smooth operation of the office.
• Assist staff in the collection & entering of client forms, service data, and payment records into the database and in physical files.
• Maintain the digital sign-in system.
• Assist coordinator & staff in the completion of grant-mandated performance reports.
• Answer phone calls & emails, interface with clients & the public, and direct inquiries to appropriate program staff if needed.
• Manage director & program staff calendars, attend meetings, take minutes, and email reminders.
• Perform special projects for the director or finance & operations manager on a regular basis.
• Other duties as assigned by the director or finance & operations manager.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Family & Children Services
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Finance & Operations Manager

General Description
The primary role of the receptionist is to be the first point of contact for clients and direct them to the correct staff. This includes contacts via phone, email, and in person.

Required Qualifications

• Minimum 1 year of secretarial/administrative experience; Associate’s Degree in related field preferred.
• Excellent organizational skills, time management, and detail oriented thinking.
• Skilled in working with sensitive issues and committed to respecting the confidential nature of the work.
• Ability to work effectively with clients of diverse sexual orientations, races, ethnicities, cultures, religions, and socioeconomic backgrounds.
• Demonstrated problem-solving approach.
• Proficient in data collection and reporting.
• Superb written and oral communication skills.
• Ability to represent the tribe and the program in a professional and helpful manner.
• Familiarity with Microsoft Office and business equipment.

Duties and Responsibilities

• Responding to all customer inquiries in a polite and timely manner.
• Assisting distressed or agitated clients in a calm and supportive manner.
• Listening to clients’ needs and determining the correct staff member to contact to assist them.
• Answering phone calls and transferring them to the correct staff if necessary.
• Assist clients through the check-in process.
• Distribute and receive program applications.
• Receive mail, packages, and child support payments.
• Other duties as assigned by the director or finance & operations manager.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Administrative Services
Employment Status: Political Appointment; Interview with Tribal Council Required
Bartlesville, OK
Immediate Supervisor: Chief and Tribal Council

General Description
The Tribal Operations Manager provides oversight to all Delaware Tribal Programs on behalf of the Chief and the Tribal Council and acts as their liaison to the tribal employees. This is an at-will position serving at the pleasure of the Chief as well as being a political appointment of the Chief.

Required Qualifications

• Bachelor’s degree in business administration, public administration, or other similar degree and/or five years executive management experience (tribal government experience preferred but not required).
• Requires a high level of personal integrity and ethics.
• Requires a high level of problem solving skills.
• Requires familiarity with grant writing, administration, and compliance with grant regulations.
• Requires familiarity with PL638 and the BIA.
• Requires familiarity with the concepts of project management.
• Requires familiarity with the concepts of budget development and compliance with Tribal budgets.
• Requires familiarity with planning concepts and processes including but not limited to program planning.
• Requires willingness and ability to learn new skills, including travel to conferences and training sessions.
• Requires ability to use Microsoft Office Suite programs as well as Microsoft Project.
• Requires good interpersonal communication and teamwork skills.
• Must have own transportation and clean driving record- may be required to drive GSA vehicle or tribal vehicle to meeting or training.

Duties and Responsibilities

• Hiring and oversight of department director level employees of all tribal programs.
• Provides oversight to all tribal programs in planning and budgeting for Tribal Council approval.
• Communicates with the staff on behalf of the Chief and Tribal Council.
• Communicates with the Chief and the Tribal Council on behalf of the staff.
• Conducts regular staff meetings and compiles monthly, quarterly, and annual reports for the Chief and the Tribal Council.
• Ensures that all department directors are enforcing Delaware Tribal policies and procedures throughout the tribal programs.
• Approves all voucher/purchase requisitions for all tribal programs up to a certain amount.
• Provides program development for Tribal Council approval.
• Other duties as assigned by the Chief and the Tribal Council.

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION

Delaware Tribe of Indians
Employment Opportunity
Department: Administration
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Tribal Council

General Description
In a branch of the Delaware Tribe, assists in providing a wide range of HR support and advice to a staff of approximately 50 employees. Administers policies relating to all phases of Human Resources activity by performing the following duties:

Required Qualifications

• A Bachelor’s degree in Human Resources from a four-year college or university and/or 2-3 years direct experience
• Ability to address, investigate and resolve complaints and concerns
• Knowledge of employee benefit programs
• Knowledge of payroll tax liabilities
• Familiarity with worker’s comp and state regulated mandates on employment
• Ability to write reports, business correspondence, and procedural manuals
• Ability to effectively present information to employees, management, customers and the general public
• Ability to define problems, collect information, establish facts and draw valid conclusions
• Requires a high level of personal integrity and ethics
• Willingness and ability to learn new skills, including travel to conferences and training sessions

Duties and Responsibilities

• Advertises job postings
• Recruits qualified applicants to fill vacant positions
• Works closely with Operations Manager on employee projects
• Enters new hires into the payroll system
• Handles bi-weekly payroll
• Assist Department Directors with maintaining and updating Position Descriptions
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Mediates disputes and grievances
• Performs payroll adjustments, approvals, and submissions
• Conducts New Employee Orientation
• Administers all benefit plans
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety.
• Responds to inquiries regarding policies, procedures and programs
• Responds and advises on personnel issues
• Maintains personnel files
• Handles yearly W2 forms
• Prepares employee separation notices and related documents
• Conducts exit interviews
• Other Human Resource duties as needed or assigned

Indian Preference Policy

In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.

TO APPLY

Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.

Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006

» VIEW JOB DESCRIPTION