Program Support Specialist
Delaware Tribe of Indians
Employment Opportunity
Department: Family & Children Services
Employment Status: Regular
Bartlesville, OK
Immediate Supervisor: Finance & Operations Manager
General Description
The primary role of the program support specialist assistant is to provide administrative support to the division director and program staff. The program assistant will also oversee purchasing and outside contractors.
Required Qualifications
- Minimum 1 year of secretarial/administrative experience; Associate’s Degree in related field preferred.
- Excellent organizational skills, time management, and detail oriented thinking.
- Skilled in working with sensitive issues and committed to respecting the confidential nature of the work.
- Ability to work effectively with clients of diverse sexual orientations, races, ethnicities, cultures, religions, and socioeconomic backgrounds.
- Demonstrated problem-solving approach.
- Proficient in data collection and reporting.
- Superb written and oral communication skills.
- Familiarity with Microsoft Office and business equipment.
Duties and Responsibilities
- Ensure staff have materials and supplies necessary to assist clients.
- Oversee purchasing for the division.
- Schedule and coordinate activities with outside contractors.
- Ensure smooth operation of the office.
- Assist staff in the collection & entering of client forms, service data, and payment records into the database and in physical files.
- Maintain the digital sign-in system.
- Assist coordinator & staff in the completion of grant-mandated performance reports.
- Answer phone calls & emails, interface with clients & the public, and direct inquiries to appropriate program staff if needed.
- Manage director & program staff calendars, attend meetings, take minutes, and email reminders.
- Perform special projects for the director or finance & operations manager on a regular basis.
- Other duties as assigned by the director or finance & operations manager.
Indian Preference Policy
In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.
TO APPLY
Fill out application with resume attached and turn in to the Human Resources Department by walk-in, email, or regular mail. Contact Human Resources at jobs@delawaretribe.org or use the address below.
Human Resources Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006
D5 Creation