Executive Assistant/Public Information Specialist
Delaware Tribe of Indians
Employment Opportunity
Department: Administration
Employment Status: Politically Appointed
Bartlesville, OK
Immediate Supervisor: Tribal Council (TC), Trust Board (TB), Tribal Operations Manager
General Description
The Executive Assistant is the principal assistant to the Delaware Tribe of Indian’s Tribal Council and Trust Board. The range of duty varies and is performed through both general and specific delegation by the Council, Board, and Tribal Operations Manager.
Required Qualifications
- 3-5 years of experience as an Administrative/Executive Assistant
- Requires a high level of confidentiality, personal integrity, teamwork, and ethics
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills and a customer service attitude
- Multitasking and time-management skills, with the ability to prioritize tasks
- Familiarity with project management and planning concepts
- Requires the ability to use Microsoft Office Suite programs as well as Microsoft Project.
- Must have own transportation and clean driving record- may be required to drive GSA vehicle or tribal vehicle to meeting or training.
Duties and Responsibilities
- Maintain and update the schedule for the Trust Board and Tribal Council of the Delaware Tribe of Indians
- Process and prepare memos, correspondence, travel arrangements, packets and/or other documents
- File and maintain records
- Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers
- Prepare all resolutions and meeting packets for the Delaware Tribal Council and Trust Board meetings
- Plan and schedule events and/or meetings
- Receives complaints and processes them accordingly
- Update the Delaware Tribe’s social media pages and government website
- Prepare and distribute press release materials at the direction of TC/TB/TOM
- Provide training and support for the Tribal Council and Trust Board
- Write clear, concise reports, memorandums, directives and letters
- Other duties as assigned by the Chief, Tribal Council, Trust Board, and or Tribal Operations Manager
This job description reflects the general functions required of the employee for this job, but the description should not be considered an all-inclusive listing of work requirements.
Indian Preference Policy
In accordance with the Indian Preference Act of 1934, (Title 25, USC, Section 47), Indian Preference will be observed in hiring.
TO APPLY
Fill out application with resume attached and turn in to the Human Resource Department by walk-in, email, or regular mail. Contact Jordan Percy at jpercy@delawaretribe.org or use the address below.
Jordan Percy
Human Resource Department
5100 Tuxedo Blvd.
Bartlesville, OK 74006
D5 Creation